Front Office Manager Assistant

Front Office Manager Assistant works under the supervision of the Front Office Supervisor, Misty Lyster and Executive Director, Pam Ring will abide by all policies and practices established by The Arc of Lane County Board. The primary responsibilities of the Front Office Manager are to provide support to the Program Managers and The Arc of Lane County.

Job duties are subject to change as dictated by the needs of the program or agency.

Current duties are:

1. Check voice messages and turn phone off of night mode (daily, first hour of day)
2. Redirect voice messages (daily)
3. Check for faxes (daily)
4. Log faxes that have come in (daily)
5. Check email account and responses
6. Open and deliver incoming mail following mail protocol (Mon - Fri))
7. Make sure mail goes to Post office (everyday)
8. Answer phones using phone protocol
9. Greet walk-in customers and direct to appropriate person
10. Alert managers when their appointments arrive
11. Complete various word processing/copying that office requires
12. Perform other light office tasks that are delegated for example: mass mailings, filing, laminating, paper cutting,
13. Hand out ride source/tokens and log ( 9-12, M-F)
14. Trash receptacle and recycle is locked before leaving (everyday)
15. Manage database
16. Email office managers for reminder of Manager Meetings, food responsibility and minutes (Mon by 12:00)
17. Manage office supply orders
18. Get copier totals for National Photocopy.
19. Hand out paychecks (must be locked up) (if day falls on M,W or F)
20. Send membership renewal letters.
21. Membership renewals (pink slips)
22. Write out $ request form and give to Erissa.
23. Send configuration report for Xerox printer in copy room
24. Send membership check and slips to The Arc of Oregon
25. Hand out draws (must be locked up) (if day falls on M,W or F)
26. ID badges

Perform all other duties as requested by the Executive Director.

Janitorial Coordinator

Janitorial Coordinator works under the supervision of the Development & Facilities Manager, Tiana Marrone-Creech and Executive Director, Pam Ring. The Janitorial Coordinator will abide by all policies and practices established by The Arc of Lane County Board. The primary responsibilities of the Janitorial Coordinator are to provide support to The Arc of Lane County and McKenzie Montessori Institute.

Job duties are subject to change as dictated by the needs of the program or agency.

Current duties are:

1. Clean women’s and family restrooms (sinks, toilets, stalls, mirrors, floor and stocking restroom equipment).
2. Vacuum all hallways and keep hallway clear of all items.
3. Clean Lounge (clean refrigerator, stove, sink, countertops, floor, windows, chairs and tables).
4. Take trash to dumpster from all community rooms and offices.
5. Clean Board Room (vacuum, table cleaned and straightened).
6. Clean Computer Room (tables cleaned and vacuumed).
7. Clean Front Lobby (sweep, mop and vacuumed).
8. Clean Front Desk (sweep, mop and vacuumed).
9. Clean sensory room (all equipment cleaned and vacuumed).
10. Clean Skylight/Recreation room (all equipment cleaned, vacuumed and moped).
11. Clean Mirror Room (vacuum, table cleaned and straightened).
12. Clean Discovery Room (vacuum, tables cleaned and straightened).
13. Clean Montessori restroom (sinks, toilets, stalls, mirrors, floor and stocking restroom equipment).
14. Clean Montessori classrooms (vacuum carpet and mop linoleum).

Perform all other duties as requested by the Development & Facilities Manager.

Maintenance Coordinator

Maintenance Coordinator works under the supervision of the Development & Facilities Manager, Tiana Marrone-Creech and the Executive Director, Pam Ring. The Maintenance Coordinator will abide by all policies and practices established by The Arc of Lane County Board. The primary responsibilities of the Maintenance Coordinator are to provide support to The Arc of Lane County and McKenzie Montessori Institute.

Job duties are subject to change as dictated by the needs of the program or agency.

Current duties are:

1. General Building Maintenance (repairs, install new hardware, etc...)
2. Change all light bulbs in building, when needed.
3. Any painting projects, touch up or new walls.
4. Keep the outside areas clean (picking up trash in parking lot and cleaning trash from trash bin area)
5. Cleaning outside lighting fixtures and replacing bulbs, if needed.
6. General projects (hanging cabinets, pictures, signs etc…)

Perform all other duties as requested by the Development & Facilities Coordinator.